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Parent/Student Handbook

Mission Statement

For 100+ years, St. Luke School has remained dedicated to nurturing the growth and development of the whole student:  intellectually, spiritually, emotionally and physically.  Our mission is to continue to acknowledge our obligation to guide our children in the manner called for by Christ in His Gospel, educating the whole person; body, mind and spirit, for his/her eternal community.

Vision Statement

St. Luke School acknowledges its obligation and intention to guide our children in the manner called for by Christ in His Gospel, educating the whole person; body, mind and spirit, for his/her eternal community.  It is the community of staff, teachers, administrator, pastor and parents, who are all involved in the education of our children.

  School Day
Doors open at 8 am (all grades)

Late bell rings at 8:10 am

First period begins at 8:15 am

Dismissal begins at 2:55 pm (K-8)
              
The school doors open at 8:00 am.  All students are to enter through the main entrance doors and go directly to their homeroom.  Parents should not enter the building.  The main entrance doors will not be opened before 8:00 am and after 8:10 am your child will be marked late on Option C.  If it is absolutely necessary for your child to arrive earlier than 8:00 am, they are to wait in front of the main entrance until the doors open.  All children will be dismissed from the front entrances by their teachers.  No student is to leave the line without the teacher’s permission.  No parent should remove a student from the line without the teacher’s consent.  Parents are asked not to stand near the entrance sidewalks so as to allow the classes access into the dismissal area.
 
Parking
Arrival/Dismissal: Parents may park in the parking lot in designated parking spots at arrival and dismissal times. Please be courteous of parking regulations and neighbors.

Admittance
               The Catholic academies and parish schools within the Roman Catholic Diocese of Brooklyn welcome students of all backgrounds to share in the Catholic education experience.  As parents of children who attend the Catholic academies and parish schools, you are encouraged to share in our Faith community.  In accordance with the teachings of the Roman Catholic Faith, the Catholic academies and parish schools within the Diocese of Brooklyn admit students of any race, color, national origin, and ethnic origin.  The Catholic acadmies and parish schools do not discriminate on the basis of race, color, national origin and ethnic origin in admission, policies, scholarship and loan programs, and athletic and other school-administered programs.

Non-Catholics are welcome to attend.  All non-Catholic students must participate in formal religious instruction, as well as all liturgical functions conducted during the school day.  Sacramental participation is, of course, excepted (i.e. Penance, Eucharist, Confirmation).  Education at St. Luke School begins with a two year old Tiny Tots Program and progresses through the Eighth Grade.  To begin his/her formal education, a child should be ready for school.  Students who do not meet certain criteria - e.g. age, emotional stability, age appropriate social maturity, ability to pay, may not be accepted into school.
 

Registration

                  Grade                                     Age                                         Date________
   Tiny Tots                             Two years of age                  December 31st 
Nursery School                  Three years of age               December 31st
Pre-Kindergarten               Four years of age                 December 31st
  Kindergarten                       Five years of age                  December 31st
  First Grade                          Six years of age                    December 31st
 

The following records must be presented at the time of registration:

  • Certificate of Birth
  • Certificate of Baptism (if applicable)
  • Complete Health Records with Immunization dates
  • Records from previous school (if applicable)
  • Any other pertinent information that may relate to the child’s school performance
  • IEP/IESP/504 plan (if applicable)
  • A $250.00 non-refundable registration fee is due when registering and each year after.

 
Transferring Students
                All students in grades 2-8 transferring from public school or other Catholic Schools require a parent/principal conference.  At that time a review of the child’s academic record and behavioral characteristics will be discussed.  Ordinarily, a child who is transferred will be placed at the grade level which was reached in the sending school.  However, care should be taken to ensure proper placement.  If serious doubt should arise, the principal and faculty of St. Luke School will make a final determination with the parents.

Records
                The transferral of records is the school’s responsibility.  The principal is the legal custodian of all permanent records and is responsible for their preparation, maintenance, privacy, transcription and dissemination.

 

Tuition

Tuition rates are calculated and posted each year.  Payments are due the first of the month from August until June.  There is no payment due in January as the re-registration fee is due at that time.  Failure to pay tuition in a timely fashion will result in late fees as well as the withholding of report cards, trips and other privileges, diplomas and other school documents.  If financial obligations cannot be met, it is the parent’s responsibility to contact the principal to make alternate agreements.  There are many forms of financial assistance available, both short and long term.

Absence
                It is of the utmost importance that children attend school daily unless seriously ill.  The school is required to keep an adequate record of daily attendance, absence and tardiness in the Register of Attendance in a manner approved by the Commissioner of Education.  If a child is absent from school, parents must call the office at 718-746-3833, no later than 9:00 am to excuse the child. This is a safety measure for your child and the school.  Upon returning to school after an absence, the child must give a written note to the teacher indicating the child's name, date(s) of absence and reason for the absence.  Notes from parents relating to excused absences are kept on file in the school's office for a period of one year.  It is expected that absent students make up any work missed and are responsible for any work or tests upon their return to school. The attendance of students who leave school before the lunch period will be recorded as a half-day absence in the school register.   Absences without a parent or doctor’s note, as well as absences due to family vacations will be marked as illegal.
 
Absentee Work
                Homework assignments for all classes will be posted on the school website (www.slswhitestone.org) and/or google classroom on a daily basis.  In the event of a child’s absence, parents should check the homework section for work missed.   Parents may also request to pick up books for the absentee. However, no requests for pick up will be accepted after 9:00 am. 

Attendance
Saint Luke School has developed our attendance policy in accordance with New York State Education Law Section 3205 to be implemented on July 1, 2019.  This comprehensive attendance policy will help to uphold the philosophy and mission statement of our school, as stated in this handbook.  Daily attendance is encouraged. Studies show a high correlation between academic success and attendance at school.  Regular and prompt arrival is a must if academic success is desired.

  Tardiness
 A student who arrives after the 8:10 am bell will be marked LATE and recorded in the State Attendance Register.  Students with excessive lateness  or absence (as determined by administration) in one trimester may not eligible for any honors at report card time for that trimester.  In addition, their grade for "Complies with School Policies" may also be negatively affected. 

 
Home Instruction
                In case of extended illness or disability, provisions for home Instruction may be arranged through the school’s office.
 
Care of Books
                Under the New York State Textbook Law (NYSTL), textbooks are loaned to the students.  It is their responsibility, therefore, for the proper care of these books throughout the school year.  Students are responsible for all books given to them and will be asked to pay for lost or damaged books before a new one will be issued or before the final trimester report card is given.  The price of the book will be determined by the New York State Textbook Catalog listing.

School Bags
                Due to safety issues for all students, school bags with rolling wheels are not permitted. 

Discipline
                Discipline in the schools of the Diocese of Brooklyn should reflect the spirit of Christian living and help students to grow in the understanding of self and of Christian responsibilities to others.  Respect and cooperation are KEY and are reiterated daily to all students by administration, faculty and staff.
                A discipline code has been established which will influence Kindergarten through Grade Eight.  This system will attempt to correct those behavioral actions that are deemed unacceptable for our children's development.

Teachers who are supervising students are directly responsible for handling disciplinary issues.  Infractions of a more serious nature, require referral to an administrator.  If needed, parents will be notified of the action and outcome.  Students are part of the conferencing process related to discipline. The principal is the final recourse in all disciplinary situations and may waive or enforce a disciplinary rule for the cause at her discretion.

            As a team, Saint Luke has decided to continue to use a demerit system, with the added feature of a merit system as a guide for discipline and recognition in Grades Six through Eight.  The administration and faculty at Saint Luke expect students at our school to be respectful of themselves, their schoolmates, and our teachers at all times.  Failure to abide by the standards of conduct will result in the issuing of demerits, detention, or other disciplinary actions.  Conversely, students who abide by the codes and go above and beyond expected behaviors through excellent conduct, cooperation, and acts of kindness will be recognized with merits.
 
Merit System
Saint Luke School has high expectations for student behavior. We feel it is important to recognize and encourage exemplary behavior. When students are seen going above and beyond to help peers, faculty, and/or administration, merits are issued.  Some examples of these merits are kind deeds, helping a staff member or student, charitable works, and in-class cooperation and conduct.    Administration, teachers, and our parish will recognize those students who earn merits. In addition, these students will be given a small token of our pride in their outstanding merit.
  
Demerit System
Students who engage in a disciplinary offense as listed in the Parent/Student Handbook and on our school’s website will receive a demerit.  Some examples of these violations include disruptive class behavior, uniform infractions, inappropriate physical behavior, improper language, inappropriate behavior in the hallway or at lunch/recess, and use of cell phones during the school day.  Any student who receives two demerits will automatically receive a detention upon the third offense.  These demerits are cumulative throughout the school year.  Detentions will be served throughout the entire lunch period in a lower grade classroom or the office. During this time, students are asked to reflect on their choices.  All demerits are posted on Option C and may require a parent signature.  Two cumulative detentions will result in the student’s loss of the next upcoming privilege.  Students may be given immediate detention and/or further disciplinary action for more serious infractions that involve potential physical damage, bullying, cheating, or harm to people or property.  It should be noted that detentions will affect a student’s conduct grade ("Complies with School Policies") on their report card, may prevent the student from receiving honors, or attending trips/dances.


Disciplinary Offenses
                Students who fail to comply with school policy occurring on school grounds or during school functions will face disciplinary action.  Infractions that may lead to demerits, detention, or disciplinary action are as follows, but not limited to:

~food and/or drink outside the cafeteria
~improper uniform appearance
~disruptive classroom or hallway behavior
~bullying
~cheating, copying work, or plagiarism
~improper language
~out of classroom without permission
~defamation of another's character
~destruction of school property or the property of another.
 (Payment is expected for the replacement of purposefully
destroyed school property.)
~stealing
~truancy
~misrepresentation of the school.
 (Misrepresentation of the school includes disorderly conduct,
words or actions outside the school  property where an
offending student is recognized as a student of St. Luke's School.)
~disrespect to a teacher, staff member, or parent volunteer
~cutting classes
~use of cell phones,  or other electronic devices, etc.
 (electronic devices may not be used or seen during
the school day, cell phones must be turned off and will be collected and returned at the start and end of the school day.
If seen these items will be confiscated and will need
to be retrieved by a parent.)
 

      It is understood that in addition to the schedule of offenses listed above, disciplinary action may be imposed at the discretion of the administration and faculty in the case of students who commit offenses previously unforeseen.
Serious infractions are referred to the principal and pastor.

Suspension
                When it is deemed necessary, the administration may suspend students from class.  Either home suspension or in-school suspension will be left to the discretion of the administration   Parents will be notified by telephone and a conference will be arranged.  During in-school suspension, a student is marked present.  In the case of home suspension, the student is marked absent and suspended.  A student would be required to complete all school assignments during the period of suspension.   Home suspensions are entered on the student's permanent record card at the discretion of administration.  Subsequent suspensions may result in a student’s expulsion.
              
 Expulsion
                Expulsions are the permanent dismissal of a student from school and are viewed as a radical action at which point the school is saying that the student's interest would be better served in another environment, or that a student's behavior is a serious threat to the school community, or both.  This decision ultimately rests with the principal.  Consultation with parents, teachers, the pastor and the student is required.  When serious infractions escalate to the level of expulsion, they are recorded on the student’s permanent record.  Parents should note that by this stage they have long been apprised of the offensive action(s) and involved in the process of discipline.
                In all cases involving possible suspension or expulsion, the parents of the student will be notified as soon as possible. 
An appointment will be mutually arranged for the school administrator, parents and student to confer.
 
Serious offenses that might warrant student suspension or expulsion are as follows, but not limited to:

1.  Continued and willful disobedience

2.  Physical assault*

3.  Possession of alcohol, drugs or vaping devices

4.  Possession of a weapon

5.  Immoral behavior

6.  Bullying

7.  Inappropriate use of electronic devices

8.  Stealing

9.  Academic dishonesty

10. Truancy

11. Defacement or destruction of school property

                *All students are instructed that physical retaliation to provocation is unacceptable.  Students always have recourse to a teacher, staff member, or administrator if struck by another student.  The student who chooses to fight, chooses suspension.  Refraining from physical retaliation demonstrates self-control and good decision making.

 

Alcohol/Drug/Weapon Policy

Our school is committed to the prevention of alcohol, drug, and tobacco use.  We have employed the use of a counselor from the Program for the Development of Human Potential (PDHP) that is funded through the NYS Division of Substance Abuse Services and sponsored by the Office of the Superintendent.  Students and adults in our building are forbidden to possess, use, distribute or sell any illegal drug, alcohol, or weapon.  This includes all illegal drugs as well as e-cigarettes and vaping devices.  Failure to comply will result in disciplinary action as well as police involvement. 
 

Anti-Bullying/Harassment Policy

Purpose

The school communities within the Brooklyn Diocese believe in the sanctity of human life and the inherent dignity of the human person.  We believe that all students, school employees and volunteers have a right to a safe and healthy school environment. All members of the school community, in turn, have an obligation to promote mutual respect, tolerance and acceptance. Research shows that students who learn in a safe and supportive environment succeed academically.  Students and teachers have a right to learn and teach in an environment free of any harassment that substantially interferes with their education.
 
Definition

Bullying, bias-based harassment /intimidation are intentional, repeated, hurtful acts (physical, verbal, written) committed by one or more persons towards another person or persons.  It usually involves an actual or perceived imbalance of power which can be physical, emotional or verbal. 
If not addressed, bullying can lead to the creation of a hostile, offensive or intimidating school environment and can affect a student’s educational opportunities.
 

  • Physical: physical violence, stalking, threats, aggressive or menacing gestures, exclusion from peer groups which is intended to humiliate or isolate the target (relational bullying)
  • Verbal: taunts, teasing, derogatory language, derogatory jokes, name calling, slurs, spreading rumors
  • Written: written or graphic material including graffiti containing comments or stereotypes that are electronically written and transmitted via internet, social media/messaging sites, blogs, text messages, cell phone, videos,.  This would also include forwarding such messages if received.  This generally constitutes cyberbullying

 

Reporting Procedures

  • The targeted student, parent/guardian of a student or other students in the school (bystanders), or any school staff who believe that bullying has occurred should report the incident to the principal.
  • The principal needs to conduct an investigation by interviewing all parties separately.
  • The parents of all involved students should be notified.
  • A bullying report (sample in “Appendix”) may be completed.
  • If it is determined that bullying has occurred the child who bullied is to be subject to consequences per the school’s disciplinary code.
  • Parents should be advised to contact the appropriate law enforcement agency if the situation warrants such a report. 
  • Referral to counseling should be made for all parties if deemed necessary.
  • The principal must follow up to see that the offending conduct has stopped.
  • All students should be notified that retaliation against anyone who makes a report will not be tolerated and those that retaliate will be subject to disciplinary actions.

 

Social Media Policy

Students and parents may not post anything considered derogatory, defamatory, or slanderous about another student, parent, teacher, administrator, staff, or St. Luke School itself.  Offenses may require disciplinary action , suspension, or expulsion.

 

Communication of Policy
Annually all staff, students and parents should be apprised of school policies and such policies should appear in the parent/student handbook and faculty handbook.  The handbook may be modified at any time by the administration.

Uniforms
                The purpose of the uniform is to emphasize that school is important - that it is a place in which serious thought and learning happens.  The environment which includes the cleanliness of the building and the appearances of faculty, staff and students speaks of the quality of the school.  We are proud when people enter our building and notice that we respect our building and ourselves as evidenced by our appearance.  A visual check of uniforms will be performed each morning by the teachers.  Violations of the uniform code are taken seriously.  If a child is not properly attired, a demerit may be issued to the student.


GIRLS:

Nursery, Pre-Kindergarten and Kindergarten
SLS Sweat suit
White socks
Sneakers
SLS shorts and t-shirt during the warmer weather.
 
Grades 1-5
Jumper
White short/long sleeve cotton shirt with SLS logo
OR White short/long sleeve open collar blouse
Navy blue knee socks/opaque tights
Navy uniform pants may be worn in cold weather
If necessary, a navy or white sweater or
SLS gym sweatshirt/fleece ONLY
Black, rubber sole lace-up or buckle (Mary Jane) shoe, maximum 2" heel

Grades 6-8
Skirt (maximum length 2" above the knee)
White short/long sleeve cotton shirt with SLS logo
OR White short/long sleeve open collar blouse
Navy sweater vest
Navy blue knee socks/opaque tights
Navy uniform pants may be worn in cold weather.
If necessary, navy or white sweater or
SLS gym sweatshirt/fleece ONLY worn over the vest
Black, rubber sole lace-up shoe, maximum 2" heel.
 

 

BOYS:

Nursery, Pre-Kindergarten and Kindergarten
SLS sweat suit , white socks, sneakers
SLS shorts and t-shirt during the warmer weather.

Grades 1-8
Navy uniform slacks
Short or long sleeve white (grades 1-5) or blue (grades 6-8) collared dress shirt and tie
If necessary, navy or white sweater/sweater vest or SLS gym sweatshirt/fleece ONLY
Navy blue, black or white socks - 'no show' socks are not permitted
Black, rubber sole/lace-up shoe, maximum 2" heel

BOYS AND GIRLS
Fall/Summer Uniform
Optional  (May 1-October 31)


Grades 1-8
Navy uniform walking shorts (boys)
Navy skort (girls)
Short sleeve cotton shirt with school logo
The girl's sweater vest (grades 6-8) need not be worn during this period
Navy blue or white crew socks/knee socks - 'no show' socks are not permitted
Black, rubber sole/lace-up shoe, maximum 2" heel

NOT PERMITTED

-Sweatshirts  (other than school issued)

-High school sweatshirts by 8th grade only

-Boots or shoes with platform soles

-'No show' socks

-Makeup                                        

-Colored nail polish

-Fingernails longer than  average length 

-Acrylic Nails or Tips            

-Hanging earrings

-“Fad” haircuts, shaved hair designs, hairstyles, accessories, or unnatural hair colors    

-Jewelry (see exceptions below)*

-Facial hair (mustache, beard)

-Boys are not permitted to wear earrings

-Boys hair should not be below the collar

-Watch (smart watches are not permitted)
 

 

ACCEPTABLE JEWELRY
*Girls only - small post earrings (one per ear).
*Boys and Girls - a watch and a religious medal or cross on a thin chain may be worn.
 
N.U.T Cards (No Uniform Today) /Dress Down Days 
N.U.T. cards may be issued throughout the school year for various reasons.

If a student chooses to use their N.U.T. card, appropriate dress is required.

Shorts (no more than 2” above knee) tank tops, mini skirts, tight clothing, leggings without a long shirt, no ripped jeans.

inappropriate T-shirt logos, etc. will not be permitted.

Non-complying students will notify parents to bring the regular school uniform, or a change of appropriate clothes.

All N.U.T. cards must be used by date indicated on card and may not be used on First Fridays or days

when the class is attending Mass.
 
Physical Education Uniforms - Grades PK-8
There are two required Physical Education uniforms:
1.  Shorts and T-Shirt with logo of school, white socks and sneakers.
2.  Sweat suit with logo of school and sneakers.
 
Gym sneakers must be lace-up or velcro.  NO slip-on, backless, or platform shoes allowed.

 

 
Lunch Program
                The school lunch program is provided for children in grades K-8 between the hours of 11 am and 1 pm. Children may bring their own lunch to school or purchase lunch from the daily menu.  The purchase of daily milk is made available to students on a monthly basis.  Water is also available for purchase on a daily basis as are snacks. No glass bottles are allowed to be brought to school.  If a child has forgotten their lunch, parents may bring it to the security desk no later than 9:00 am, otherwise an alternate lunch will be provided for them on that day.  Parents may be billed for this.  Parents may not visit their child during lunch time in the cafeteria or the school yard
Parents may not bring in fast food for their child at any time.  Any necessary communication with your child must be secured through the office.
                Children at play in the schoolyard may not play dangerous running or ball games.  Food, beverages, radios, cell phones or other electronic devices, etc., are not permitted in the schoolyard.  When at play and in the cafeteria, children are not permitted to return to their classroom for any reason without an adult.   Unescorted visits to any part of the building at this time is an unsafe practice.  Proper behavior is required during the lunch period.  Any student who displays improper lunchtime behavior will be subject to disciplinary action.  
 
Curriculum Requirements
New York State law requires 176 days of actual student attendance.  In addition, four professional days form part of the professional life of the Diocesan School Community totaling 180 days.
                To meet professional obligations to students and their parents, schools are required:
A.  To provide five hours of formal instruction for grades 1 through 8 per day.
B.  Scheduled events/meetings warranting a half day dismissal.


Instructional Materials
                On-going curriculum review is the responsibility of the administration and faculty.  The responsibility for the selection of textbooks, instructional materials and equipment is also their concern.  Review of textbooks is done annually.

**The use of technology is permitted on school premises under limited conditions as authorized by the Principal for the sole purpose of enhancing academic achievement while respecting the dignity and safety of all members of the Saint Luke School community.

Homework
                All students are expected to participate in class activities, assignments, projects, and homework.  Report card grades are a combination of assessments, class participation, homework, quizzes, behavior and projects.  Our school is on a trimester reporting system.
                Homework is given to reinforce the learning process and to meet individual needs.  Homework and class assignments may be used as a test grade.  For a child to benefit from the work assigned and to develop good study habits, a definite period of time and a quiet place should be provided.  It is the responsibility of every parent and child to check homework for neatness and accuracy.   The amount of work given nightly is up to the discretion of the administration and faculty.   In order to help our children become more responsible, they will not be permitted to call home if they have forgotten books, homework, projects, etc.  Students who are absent from school must make up the assigned work.  Homework is posted on the school website or Google classroom on a daily basis.


Mandated Testing Programs
                Diocesan Standardized Testing for grades 3-8, (Terra Nova) is administered in the fall of each school year.  The results of the testing are shared with parents at the first parent/teacher conference in December.  The Home Report is given to parents at that time.  New York State Tests are administered to students in Grades 4, 6, and 7 according to the dates set by the State.  Results are shared with parents when they are received by the school. Standardized (Terra Nova) test results in grade 8 are sent to their receiving high schools.  The following is a schedule of NYS Tests and the grades tested:

Grade                           Subject Tested
    4                          English/Language Arts (ELA)
    4                          Mathematics
    4                          Science
    6                          English/Language Arts (ELA)
    6                          Mathematics
    7                          English Language Arts (ELA)
    7                          Mathematics
    8                          Science     

          

The State mandates that students who score below a pre-determined cut score on a NYS Test must receive Academic Intervention Services - AIS (i.e. remediation, tutoring). 
St. Luke’s School provides AIS Services for students who have scored below the state’s cut score. 
Students who receive AIS services will be retested in spring.
 
Guidance
                The Program for the Development of Human Potential (PDHP) provides St. Luke School with a guidance counselor.  The counselor conducts grade appropriate lessons with classes and is available for consultation with individual students and/or parents if needed. 

Library
                Our well-equipped library acts as a complement to our instructional program and is available to teachers and students.  All students have a scheduled period in the library weekly.

Science Lab
                Students in grades Nursery-8 use the fully equipped Science Lab on a regular basis.  

Computer Lab
                Our Computer Technology Lab equipped with Internet access is available to all classes when not in use.  All students in Grades PK - 8 visit the lab weekly.
Teachers receive on-going professional development in technology in order to fully integrate technology into the curriculum. 

Field Trips
                Field trips are learning experiences and are considered an extension to the educational process.  Field trips are a privilege.  Students may be denied participation if they fail to meet academic or behavioral requirements.  Grade level teachers, in consultation with the principal determine the appropriate trip for their classes.  Written permission slips must be obtained from parents of students who wish to go on a scheduled trip.  No verbal, text or email permission will be accepted.  A copy of the field trip permission form is included in this handbook.  Students who fail to submit this form will not be allowed to participate in the field trip.  When necessary, parent chaperones who have been Virtus trained are invited by the teacher to assist in the supervision of the students.  Parent chaperones take responsibility for the group assigned, not only their child.  Transportation is provided by insured carriers and approved by the Diocesan Office of Catholic Education.  Bringing cell phones on field trips is determined by the administration and faculty on a case by case basis.  Parents have the right to not allow their child to participate in a field trip.  Attendance at school is then expected. 

 

Photo Release

Our school website contains photographs of the school community including our students and staff as they participate in events.  In addition, the Diocese, De Sales Media Group, and Futures in Education frequently use photos from schools for their printed material.  Names are not usually listed with these photos.  If a parent does not wish for photos of their child to appear on the school website, or marketing material, in newspapers, etc. a letter needs to be submitted to the office indicating such by September 13, 2019.

 
Evaluation
                Evaluation is a comprehensive assessment of a student’s achievement arrived at after  using a variety of measurement tools which may include daily classwork, homework assignments, independent work or projects, cooperative work or projects, written assessments and quizzes. Students may receive support services from specialists in our building if it would benefit the child.  Teachers may also invite students to attend voluntary extra help sessions from 7:45 am to 8:00am based on teacher scheduling as per the extra-help policy.

Report Cards
                A student’s achievement of program objectives in grades Nursery through Eight is evaluated and reported at three checkpoints during the year.  Report cards are distributed at the Parent/Teacher Conferences in December and March.  The third trimester report will be sent home in June.  The final grade for the year is recorded in the fourth column of the report card and listed on the permanent record card.  All academic work for a marking period must be completed by the close of the marking period.  Incomplete work will warrant a failing grade for any assignment that has not been handed in.  Report cards will be withheld for any family who has an unresolved financial obligation to the school.  Progress reports are e-mailed midway through each trimester, for students who are failing, in danger of failing a subject, and/or have numerous disciplinary offenses.
                Teachers will contact parents as the need arises, and parents should also feel free to ask for an appointment with their child's teacher at any time during the year.

 

Option C

Grades, attendance, and demerits (grades 6-8) are posted on Option C.  Parents can log-in to view these items on the Option C website using a secure password.  Parents are expected to check their Option C account on a regular basis.  Option C privileges will be withheld for any family who has an unresolved financial obligation to the school.

Awards


Principal’s Award

Any child in grades 4-8 who has attained a trimester grade average of 95% or above is eligible for the Principal’s Award.  Exact averages are used and rounded up after .5.  This award is given to the students each trimester.   Students receiving a 1 in a special class or who have excessive latenesses as determined by administration in one trimester or who have received a 1 for personal progress/conduct, are not eligible for any honors at report card time for that trimester.


Outstanding Achievement Award

Any child in grades 4-8 who has attained a year average of 95% or above in each major subject area is eligible for the Outstanding Achievement Award.  Exact averages are used and rounded up after .5.  This award will be given to the students at an awards assembly to be held in June. Students receiving a 1 in a special class or who have excessive latenesses as determined by administration in one trimester or who have received a 1 for personal progress/conduct, are not eligible for any honors at report card time for that trimester.


Honor Roll
     Any child in grades 4-8 who has attained a year average of 90% or above in each major subject area is eligible for the Honor Roll Award.  Exact averages are used an rounded up after .5.  This award will be given to the students at an awards ceremony to be held in June. Students receiving a 1 in a special class or who have excessive lateness as determined by administration in one trimester or who have received a 1 for personal progress/conduct, are not eligible for any honors at report card time for that trimester.

Retention
                All retentions are decided upon by the principal and teachers in consultation with the parents.  The final responsibility for a pupil's retention rests with the principal.
Private tutoring may be recommended or required for students who, through early identification and assessment, indicate difficulty in completing required program objectives.   
                Parents of students identified as potential holdovers, will be consulted in the Spring.    In June, a final decision will be made.  Students who fail one or more subjects may be required to attend summer school or complete 15 hours of private summer tutoring in order to advance to the next grade.
 
Graduation
 Diplomas are granted by the Diocesan Office of Catholic Education and affirm that a student has successfully completed all of the requirements of the curriculum for eight consecutive years.  Graduation occurs at the end of the Eighth Grade.  A student who has failed one or more subjects may participate in the commencement ceremony, but may not be awarded a diploma.  The diploma will be awarded subsequent to the passing of said subjects in summer school along with required documentation.  A student may also be denied participation in the commencement ceremony, and/or 8th Grade events for continued serious infractions of the school's code of conduct.   Finally, promotion, graduation and attendance at 8th Grade events are subject to the full discharge of all financial obligations to the school.
 
Communication
 
Parental Guidelines
                The vision of the school cannot be realized without the cooperation of the parents or guardians of our students.  Acceptance of a student to our school/religious community is a two-fold reality: the student becomes part of our school and the parent accepts its program/rules and regulations.  Support from the home in the form of cooperation in the accomplishment of assignments and encouragement in study is essential.  Necessary, too, is a spirit of support for the school and care that its good name and that of its staff are maintained in conversations and expression of gratitude.  Hence, a parent who enrolls a child with us agrees to:

~civility in conversation in any meeting with school personnel since it is the expected behavior of polite dialogue;
~present any complaints in a composed and rational manner, as they are best attended to when they are presented calmly and reasonably to ensure that they are focused with supporting evidence;
~refrain from libelous and defaming gossip, as it will not be tolerated;
~for the safety of the students and faculty, all visitors to the school must register at the Security desk and parents may not go to a child's class or the lunchroom without specific authorization;

When issues arise, administration can always be called upon.  Prior to that, parents are asked to communicate their concerns with the teachers involved.

~The administration, teachers, school secretaries, security assistant, security guard, lunch assistants, and aides in the classroom are members of the school's official family and are to be treated with  respect.

~attendance at parent meetings is an important part of the educational process and we expect that at least one parent or guardian will attend when such meetings occur.

-Failure to abide by these common courtesies, of respect and appropriate behavior may result in parents needing to seek another school for their child.
 

Parent/Teacher Conferences
                Parent/Teacher conferences are scheduled formally twice each year after the issuance of report cards.  Conferences at other times during the year may be scheduled at the request of the principal, parent, or teacher.  Parents are asked to contact the teacher first to arrange a suitable time to discuss their child’s progress or concerns.    Please understand that communication regarding your child’s progress is mutual; you as a parent have as much obligation to inquire as the teacher has to inform.  If a parent wishes to speak with a teacher or administrator, they may do so via the school’s gmail accounts or leaving a phone message with the main office.  Calls and emails not requiring immediate assistance will be returned within 24 hours.  For the safety and supervision of students, parents should not approach teachers or administrators with detailed concerns at dismissal, during Mass, or at school/parish events.  Please call or email the office/teacher to schedule a conference/meeting at a mutually agreeable time.
 
Family E-envelope
School notices are available online via the Family E-envelope section of the school website.  It is the responsibility of each school family to view postings.  New posts are added on Tuesdays and Fridays.  Any organization wishing to send something home through the e-envelope system must have the information in the school office a week before posting.  All communications must be approved by the principal.  Please be sure that your email address stays current with the school office.
 
Emergency School Closing
                There are times when school must be closed due to inclement weather or other emergencies.  Radio and/or television announcements stating the close of the Brooklyn/Queens Diocesan Schools and NYC public schools include St. Luke’s School.  Parents will be notified through the Parent Alert System by telephone, text messaging and e-mail, if applicable, as well as the St. Luke website at www.slswhitestone.org .

 

Parent Volunteer Guidelines/Fundraising

St Luke School appreciates parents who are willing to volunteer to provide service to our school, as well as participate in fundraising opportunities which help to create a Catholic environment and financially sustain our school.  All parents who volunteer in our school or at school events must be Virtus trained and adhere to our policies and procedures, including safety and behavioral guidelines.  Fundraising ideas and events should be discussed with administration.  The principal makes the final decision in regards to the scheduling of events and allocation of funds.


Early Childhood Programs -Tiny Tots, Nursery, Pre-Kindergarten
                The Early Childhood Program offers time and space for youngsters to be children where they are free to play, explore, and imagine.  It is designed to lead them from wonder to discovery and from imagination to affirmation.  It provides the opportunity for all children to associate pleasure with learning so that each one feels good about herself or himself.  In this program, the teacher collaborates with parents in sharing religious beliefs and values with children.  Their adult encouragement and example are among the most important factors which influence faith development.  As collaborator in the child's education, the teacher fosters a deeper awareness of God’s presence.  The teacher is flexible and supportive in meeting the needs of each new group.  The teacher offers each child space to experience the joy of learning at his or her own capacity and pace.
 
Tiny Tots
                Our Tiny Tots Program provides a creative, safe and stimulating environment for two year olds.  This program provides a special time for parent and child to spend together, gradually leading to a gentle separation customized to the needs of each child and parent.  The class consists of playtime, story time, arts and crafts, music and movement and snack time.


Nursery School
                A child’s introduction to school is a most exciting and important step in his development.  Energy, enthusiasm and eagerness are components characteristic of most three year olds. Our program focuses on the enhancement of social skills emphasizing the importance of interaction and cooperation with peers.  Readiness skills are developed through various mediums, including age-appropriate academic skills such as number concepts (counting), shape/color identification, and pre-literacy skills.  Exposure to painting, coloring, drawing, writing, and building develop fine motor skills while large motor skills are enhanced through physical activity, music interaction and circle games.  Language expression is developed through show and tell, daily discussions on weather, time and the calendar.  Singing, cooking and creating art projects are all part of a child’s day in Nursery School.  A full time aide(s) is in attendance at all times to assist the teacher.  Children also attend outdoor playtime, physical education, and art weekly.


Pre-Kindergarten
                At the age of four, the pre-school child has already developed many vital skills.  In this year, children will be more adept at most of the tasks introduced to them in Nursery School.  Painting, cutting, drawing, writing and coloring will begin to take on a new form as these accomplishments become more proficient to the child.  Language expressions and readiness skills for the child are developed daily.  To cooperate with others, sharing, waiting your turn, being helpful, demonstrating math skills, and reading readiness concepts, painting, creating, cooking and drawing recognizable objects are a few of the triumphs of a four year old child.
                A full time aide is in attendance at all times to assist the teacher.  The children attend physical education, computer classes, music and library, weekly and have outdoor playtime in a supervised, fenced-in playground.
 
Health Requirements

Regulations
                The Education Laws of New York State mandates that students attending non-public schools receive the same health services provided to students attending public schools. 


Immunizations
                New York Law states that all children attending school (Grades N-12) must be immunized against contagious and infectious diseases.  The proper medical forms are given at the time of registration.  A No Shots-No School Policy is strictly enforced in accordance with NYS regulations. 

Identification of Health Problems
                New York State mandates that accurate health records for each student be kept on file in a designated place.
1.  Height and weight of each student is recorded yearly.
2.  Results of vision and hearing tests are recorded yearly.
3.  Pertinent medical information and recommendations (i.e., allergies; chronic illness; childhood diseases, etc.) are kept on file.
                The return of dental notes is the responsibility of the parent.  Parents must see to it that children receive a yearly check-up at the dentist.
 
School Nurse
                The New York City Department of Health, if the City budget allows, provides a school nurse for public and non-public schools.  It is the nurse’s responsibility to maintain all health records.  He/she is available to assess unexpected illness and injuries and make appropriate referrals.  The City of New York, Department of Health and Department of Education prohibit the unauthorized distribution of medication, including aspirin, to students.  The School Nurse will supervise the administration of parent/physician authorized medication to students (only written authorization is valid). 
 
Transfer of Health Records
                All medical records are kept in the permanent record file and are transferred to receiving schools upon a child’s withdrawal from a school.  These records are the property of the Department of Health.  They are confidential and subject to regulations established by the Law.  The Principal is the chief custodian of all medical records.
 
 
Accidents and Illness at School
                 In case of a serious accident at school, parents will be notified immediately.  It is important that parents fill out the emergency information sheet given to each child at the beginning of the school year and NOTIFY US IMMEDIATELY OF ANY CHANGES DURING THE YEAR.
If emergency medical attention is needed, an authorized member of the faculty or staff will accompany a child to the hospital and remain with that child until a parent arrives.  Hospitals reserve the right to treat patients under eighteen years of age without parental consent in life-threatening or emergency circumstances.  No "elective type" treatment will be given without the consent of the parent.
 
Insurance
                The Parish and School are insured through Parish Services Corporation for claims of liability. Optional insurance coverage is available for all students through AIG.
Forms for insurance are sent home to parents in the beginning of the school year.

Release of Students from School
                Students are expected to be in attendance for the complete session each school day.  If for any reason a student must leave school before the regular dismissal hour, a parent or person authorized by the parent must come to the security desk with identification, after approval from the office.  The authorized adult may escort the student out of the building. A sign-in and sign-out book indicating time of arrival or dismissal must be signed by the parent.  Once a child arrives at school, he/she may not be sent home for assignments, books, projects, or lunch.
     Parents are asked to make appointments for doctors and dentists in advance so that they may be after school hours or during holiday weeks.

Fire Drills/Evacuation Drills/Lock Down Drills
                Fire Drills, Evacuation Drills and Lock Down Drills are conducted throughout the year as directed by New York State and Diocesan regulations.  These drills are usually unannounced and held at various times under varying conditions.  Students follow emergency exit directions and emergency guidelines posted in each room.  The children are taught to leave and return to the building quickly, quietly and safely.  In the event that a parent/relative is in the building during a drill or actual emergency, the child is the responsibility of the teacher and may not be removed until advised to do so.  Adults visiting the building should remain calm and allow school personnel to follow practiced and regulated procedures in order to ensure the safety of all.
  
Crisis Management Plan
St. Luke’s School has a Crisis Management Plan in place which provides specific and detailed procedures for responding to a range of incidents including specific written evacuation procedures identifying primary and alternate exits for evacuation.  These procedures are practiced by the students and staff throughout the year in order to insure a smooth and efficient process for evacuation in an emergency.  Our plans have been filed with the 109th Precinct as well as the local fire house so that we may all work together in the event of an emergency.

Asbestos Notice
                In compliance with the EPA’s regulations covering asbestos-containing building material in schools, this is St. Luke’s School annual notification that ACBM’s are present in the building.  A program has been implemented to ensure that the material is maintained in good condition, and appropriate precautions are followed if the material is disturbed for any reason.  This management program consists of surveillance, inspection, response action, record keeping and training for maintenance and custodial staff, and is available for review at the school office.  It is the policy of St. Luke’s to provide a safe environment for all students, faculty, staff and visitors.

Pesticide Notice
New York State Education Law, Section 409-H, requires schools to provide written notification regarding actual or potential use of pesticides throughout the school year.  St. Luke’s School is also required to maintain a list of students, parents or staff members who wish to receive a 48-hour prior written notification of specific pesticide applications in the District.  While the school does not anticipate any situation where there will be a need to provide notification of a pesticide application 48 hours in advance, if you would like to receive such notification if one were required, please call the school office, requesting pesticide application notification.  In the unlikely event an application of a regulated pesticide application is required, the school would not apply such chemicals unless the school was to remain unoccupied for a continuous 72 hours following the application.  In doing so, a 48-hour notification would not be required.
 
Spiritual Activities
                The spiritual life is an integral part of the education of a student at St. Luke’s School.  We do not look on it as an addition, but as the unifying principle that nourishes and enriches our curriculum.


Daily Prayer
                Each day begins with prayers.  Students also pray before lunch and at various times throughout the day.  During the Advent and Lenten seasons, the morning announcements contain a theme relative to the Season and are intended to set the tone for the day.


Monthly Masses
                On the first Friday of each month at 8:30 am, there is a special school Liturgy prepared by the students under the direction of their teachers.  Each grade level has its turn in the preparation and participation of the liturgy, giving the students a deeper appreciation of the value of the Mass.  Family members are always welcome to attend.


Class Masses
                Classes are scheduled to attend the 8:30am Parish Mass each month.  The dates for class Masses are included on the calendar that is posted on the school website.


Confessions
The parish priests hear confessions for students in grades 3-8.  Each class is given scheduled times during the school year.


Stations of the Cross
                Stations of the Cross are conducted during the season of Lent.  Classes are invited to attend and participate in the traditional devotion of Christ’s journey on the Cross. 

 
The Blessed Mother
                The month of May is dedicated to our Blessed Lady and is celebrated in the school with class projects and a special Mass in honor of Mary. 


Sacramental Preparation
                During their years in St. Luke’s School, the students are prepared for the Sacraments of First Penance and First Eucharist in the Second grade, and for the Sacrament of Confirmation in the Eighth grade.
 
Extended Day Programs
                St. Luke School provides Morning Care, beginning at 7:00 am, for families who are in need of early drop off for their children.  An After School Program is also offered for students from dismissal until 6:00 pm.  A daily/weekly fee is charged for those who participate.  Students who attend the Morning Care or After School Program must follow the directions of the program supervisors.  Any student who is a disruption to either program will not be permitted to return.

After School “Clubs”

Teachers often volunteer to host an afterschool club/workshop.  Flyers are posted on e-envelope and admittance is on a first come, first served basis, with size limitations decided by the teacher.  Parents/guardians must pick up their child at the designated spot in a timely fashion.  Students who do not follow behavioral guidelines may be removed from the club/workshop.
 
Bus Service
                Bus service is provided by the Office of Pupil Transportation for students in Grades K to 6 who qualify based on distance from St. Luke School. Student Metro Cards can also be issued for those who qualify, upon request.
          Private Bus Service is available at the expense of the parent.  Call the school office for further information.
 
Sources of Income
                Income to the school is obtained primarily through tuition, donations, fund raising and mandated services provided by the State of New York.


Tuition
                It should be clearly understood that tuition in itself does not cover the cost of educating your child.  The budget is supplemented by other sources of income listed above.  The payment of tuition is the responsibility of the parents.  It is crucial that all payments should be made on time.  Any difficulty with meeting payments should be made known to the principal and/or pastor immediately. Assignment of class section, graduation, promotion to the next grade, transfer of records, report cards, attendance at special events and re-registration will not be completed unless all financial obligations are met regularly and on time.


Donations/Gifts
Donations and gifts such as: books, toys, games and furnishings are always greatly appreciated.  Please contact the school office if you wish to contribute materially, monetarily or of your own personal time.


Mandated Services
Limited subsidy from the State of New York for services mandated such as attendance recording, testing and curriculum is received annually.
 
Statement of Nondiscrimination
Saint Luke School admits students of any race, color, national and ethnic origin to all rights, privileges, programs and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national or ethnic origin in the administration of its educational and admission policies, athletic programs or other school programs.
 
Virtus Training
                The Diocesan Safe Environment Office, relating to the Charter for the Protection of Children and Young People, requires all adult volunteers, who have access to children and wish to volunteer for field trips, student supervision, etc., to attend a Virtus training session, sign a release form for a background search and sign a Code of Conduct.
 
Cell Phones, IPhone, IPod, IPad, Android, Nooks, Kindles and All Types of Electronic Devices
 Cell phones and electronic devices are disruptive to our educational setting. While our school understands the need for cell phones for parents to get in touch with their child, the phone or any other electronic device has no purpose while the student is in school.
 
Students are not permitted to use cell phones on school grounds.
Students are not permitted to take out cell phones to make calls, answer calls, receive texts, send texts, take pictures, send pictures, receive e-mail, or compose and send e-mail.
  
Students at St. Luke School are not permitted to have a cell phone either on their person, in their schoolbags, coat/jacket, purse, etc.   If it is necessary to bring a cell phone to school, the student must give the (turned off) phone to their homeroom teacher at the start of the day for retrieval upon dismissal. 
 
AFTER SCHOOL and OFF OF SCHOOL GROUNDS the student may turn on the phone and
use it in the manner the student has been instructed by his/her parents.
 
CELL PHONES WILL BE CONFISCATED FROM A STUDENT IF THAT STUDENT IS USING THE PHONE OR CARRYING THE PHONE VISIBLY.
 
When a cell phone, or any electronic device is out and visible, it will be taken by the teacher or staff member and given to the principal. A detention will also be issued to the student.  The electronic device must be picked up from the principal by a parent for a fine of $25. If the student takes out the cell phone, or any electronic device, for a second time after it has been confiscated, the cell phone or electronic device will be kept until the last day of school. The cell phone or electronic device must be picked up from the principal by a parent for a fine of $50. THIS POLICY CAN BE CHANGED, AT ANY TIME, BY THE PRINCIPAL.  If this occurs, the principal
will inform parents and students of the policy change.






 

ADDENDUM
                The principal reserves the right to amend this handbook at any time for just cause.  

 

TRIP PERMISSION SLIP - BLANK FORM - TO BE SUBMITTED WHEN THERE IS A TRIP - COPY LOCATED ON THE PARENT E ENVELOPE